Road Maintenance Procedures Guide Revised 12/20/2019
***This procedure is currently under review and is subject to change.***
Routine road maintenance means the routine maintenance of the surface, not to exceed 6” in depth of the roadway, by the state or a political subdivision of the state for the purpose of maintaining the surface condition of the road and includes recovery of material from a borrow ditch.
Routine road maintenance does not include:
- Recovery of material from the bottom of the borrow ditch at a depth beyond the depth established when the borrow ditch was originally constructed or subsequently reconstructed to accommodate a newly installed underground facility.
- Grading which progressively reduces the elevation of the roadway surface.
- Grading of the sub-base of the roadway.
- Any other activity that intrudes on the sub-base of the roadway.
Road Maintenance Ticket Request
A Road maintenance request is only for annual road maintenance conducted by a governmental agency on an existing unpaved road when the excavation done by the road maintenance does not exceed six inches in depth and it will be designated as a Road maintenance ticket.
The markings placed as a result of the road maintenance ticket shall be considered valid for up to one hundred and eighty days.
Facility owners/operators will ensure that facilities that are at risk of being struck or hit (in conflict) during the road grading process are marked with paint, “whiskers” or permanent markers on the public right-of-way and facility owners/operators shall delineate the path of their facility or utility line.
Road maintenance Ticket Process:
- It is the county’s responsibility to create a Road maintenance ticket ten business days prior to starting any road maintenance activities (not to include day of the notification).
- When a Road maintenance ticket is generated, a county-wide notification is delivered to all Tier One facility owner/operators near the excavation proposed. All Tier Two members must be notified directly by the governmental entity doing the road maintenance.
- If a facility owner/operator has received a ticket and has not responded by the locate-by date, the requestor must contact the notification center for an excavator re-notification to be transmitted to the facility owner/operator. This excavator re-notification will only be transmitted to the facility owner/operators who failed to respond to the initial notice. After the excavator re-notification has been made, the road grading may proceed but must be done using reasonable care.
- While performing maintenance activities, the operator must follow all laws regarding excavating within a tolerance zone.
- County agencies must provide their list of unpaved roads to CARSE askanypilot@gmail.com using the approved excel spreadsheet.
Recommended Facility Owner Response:
- Upon receipt of the notification or ticket, a facility owner/operator has ten business days to respond (not including the day of the notification) to Colorado 811 and identify the locations of any conflicts via e-mail directly to the requestor while Colorado 811 develops a document repository.
- Facility owners/operators are encouraged to view the counties unpaved road list at colorado811.org/roadgradinglist
- Facility owners/operators will ensure that facilities that are at risk of being struck or hit (in conflict) during the road maintenance process are marked with paint, “whiskers” or permanent markers on the public right-of-way and facility owners/operators shall delineate the path of their facility or utility line.
Note: To generate a Road maintenance request a call must be placed to Colorado 811.
